What you need to know about mandatory electronic invoicing in Ecuador 2024 and 2025

In a previous article, we told you what an electronic invoicing system is and why your company needs it; however, as of November 29, electronic invoicing is mandatory for more than 2 million companies, independent professionals and enterprises, in Ecuador. Therefore, in this article, we show you step by step everything you need to start invoicing electronically. As you already know, electronic invoicing is sent and received in electronic format and serves as a support for all the commercial transactions you carry out in your business. Electronic documents, also known as digital documents, support your sales and financial movements, in addition to guaranteeing the authenticity of your business operations by complying with the legal requirements of the SRI. Contract ServiceElectronic Invoicing Accounting SystemThese receipts show product information, the amount of the purchase, the date and time of the transaction, the personal data of the customer and your business, giving your buyers the security they need when purchasing your products or services. What types of electronic receipts are there? Electronic invoice.Digital commercial document that reflects the purchase and sale of a good or the provision of a specific service.Settlement of the purchase of goods and provision of services.They are used when the buyer acquires goods or services from non-resident foreigners and from natural persons unable to issue proof of sale.Withholding vouchersIt is a tax document that supports the concepts of withholding and payments made.Credit notesCommercial document issued by the seller and in which the concepts are broken down by concepts those that a buyer has a credit in their favor in their business relationship with the seller.Debit notesIt is a receipt that a company sends to its customer, notifying them of having charged or debited a certain amount or amount to their account, for the concept indicated in the same note. Referral guidelinesServe to support the movement of goods from one place to another, such as a warehouse, warehouse or establishment. Contents hide 1 What are your legal obligations if you require mandatory electronic invoicing? 1.1 What are the steps to begin mandatory electronic invoicing? What are your legal obligations if you require mandatory electronic invoicing? Inform the recipient of the possibility of receiving the receipts electronically. Obtain the permission or consent of the recipient of the invoice, before their issuance and sending.Assign the access code to the recipient of the invoice for the opening of the receipt and its respective content verification.Create the electronic invoice using a technological program that is supported by the SRI.Sign the receipts with the electronic signature.Send the electronic invoice to the SRI so that it can carry out the corresponding validation.Send by email To the recipient, the electronic receipt or invoice once it is authorized by the SRI. Guarantee, through the technical support of the accounting software or SRI platform, as the case may be, full accessibility to the invoice data to avoid misunderstandings. What are the steps to start mandatory electronic invoicing? The first thing you should do is enable the issuance of electronic billing on your SRI user page, in the Electronic Billing/Production/Authorization section. Then get your electronic signature in .P12 format.Sign up for an electronic billing system. Mobilvendor Lite is an excellent option because you can record your expenses completely free of charge and purchase a plan for unlimited electronic billing, from your mobile phone, with a fully accessible plan. In addition, Mobilvendor Lite has other benefits. With our platform, you'll never lose your information, even if you change your phone because all your data is backed up in the cloud. You can also control your inventory manually, send invoices to your customers, create price lists and many other benefits. With Mobilvendor Lite you don't do things alone. You have Lu, a virtual assistant that guides you through the entire process and a tutorial platform that allows you to carry out your mandatory electronic billing step by step so that you don't have any difficulties. Electronic invoicing doesn't have to be complicated for you. We can help you comply with what is legally established by the SRI and avoid sanctions.